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How to automatically file AgriNous document emails in Gmail

Set up a label and a Gmail filter that files the AgriNous documents sent from your agency and marks them as read, so your inbox only shows what needs your attention.

Before you start

  • Using a different email app? See the classic Outlook guide or the new Outlook guide.
  • This guide is for Gmail in a web browser on your computer, including Google Workspace email. You can't create filters in the Gmail mobile app.
  • You need to be able to send a tax invoice or RCTI from AgriNous. These emails arrive with the document attached.

Part 1: Copy your AgriNous sender name

  1. In AgriNous, send a tax invoice or RCTI to your own email address.
  2. In Gmail, open the email when it arrives.
  3. At the top of the email, highlight the sender name by dragging across it. It shows as [Your agency name] via AgriNous, for example My Livestock Agency Pty Ltd via AgriNous. Don't include the email address.
  4. Press Ctrl+C (or Cmd+C on a Mac) to copy it.

Part 2: Create the label

  1. In the left sidebar of Gmail, scroll down to Labels.
  2. Next to Labels, select + (Create new label).
  3. Press Ctrl+V to paste the sender name you copied as the label name.
  4. Select Create.

Part 3: Create the filter

  1. Open the tax invoice or RCTI email you sent yourself.
  2. At the top of the email, select More (the three dots).
  3. Select Filter messages like these.
  4. Check that the From box shows the email address of the AgriNous email you sent yourself.
  5. Select the Has attachment checkbox. This stops the filter from moving AgriNous emails that don't include a document.
  6. Select Create filter.
  7. Select the Skip the Inbox (Archive it) checkbox.
  8. Select the Mark as read checkbox.
  9. Select the Apply the label checkbox.
  10. In the Choose label list, select the label you named with your sender name.
  11. To file the emails already in your inbox, select the Also apply filter to matching conversations checkbox.
  12. Select Create filter.

Result

New emails from [Your agency name] via AgriNous that have an attachment skip your inbox, are marked as read and get your label. To find them, select the label in the left sidebar. Emails from that sender without an attachment stay in your inbox.

Troubleshooting

The emails are still landing in my inbox. This is usually a filter that doesn't quite match, and it's frustrating when everything else looks right. Check that the email has an attachment. Then go to Settings → See all settings → Filters and Blocked Addresses and check that your filter shows the right From address and has attachment.

I can't see Filter messages like these. This option is only in Gmail on a computer. Open Gmail in a web browser and try again.

I can't copy the sender name. Type the sender name exactly as it appears in the email instead, including "via AgriNous".