Three-Way Sheep Scanning

Key Steps

1. Prepare the tablet and scanner at the yards 0:19

• Ensure the tablet is connected to the scanner before processing begins.
• Log in to the system at the yards.
• Confirm you are ready to process consignments as they arrive.
• Be prepared to draft sheep into sale lots as scanning occurs.

2. Find the correct consignment 0:41

• From the overview screen, open Consignments.
• Use the search filter to find the vendor name or consignment.
• Select the correct consignment from the results.
• Expand the consignment using the arrow to view available actions.

3. Start scanning the consignment 1:05

• Locate the Scan button within the consignment.
• Tap Scan to begin drafting and scanning.
• Confirm the scanner is actively transferring EIDs into the draft columns.
• Continue scanning until the draft is complete.

4. Understand the three-way draft layout 1:14

• Recognize that the draft screen contains three columns representing three draft directions.
• Each column is numbered 1, 2, and 3.
• Use the column numbers to confirm which EIDs are being drafted into each pen.
• Monitor the scan results as sheep are sorted into the correct draft group.

5. Create sale lots from drafted groups 1:41

• When drafting is complete, review each column.
• At the bottom of each column, select Create New Sale Lot for the group you want to keep.
• If only one or two draft groups are needed, create sale lots only for those groups.
• Repeat this step for each draft group you want to convert into a sale lot.

6. Redraft sheep if needed 2:05

• If a group needs to be drafted again, select Clear EIDs.
• Run the sheep back through the draft process.
• Re-scan them into the three-way draft as needed.
• Use this option when you want to further split sheep into smaller sale lots.

7. Enter sale lot details and compliance information 2:19

• Enter the headcount for the sale lot.
• Select the correct round.
• Add a description and breed.
• Include any relevant marks or additional details.
• If required, choose an EID exemption reason when compliance requirements are not fully met.

8. Submit the sale lot 3:07

• Review the entered details for accuracy.
• Tap Submit to create the sale lot.
• Confirm the drafted group disappears from the active draft screen.
• Repeat the process for the remaining draft columns until all intended sale lots are created.

9. Finish drafting and return to the main workflow 3:55

• Once all sale lots are created, press the X to close the drafting screen.
• Return to the main view and confirm the draft has been completed.
• Check that the system shows the correct drafted and not drafted totals.
• Verify that pending changes are processing correctly.

10. Review newly created sale lots and assign pens later 4:13

• Open Pens to view the most recently drafted sale lots.
• Confirm the new sale lots appear at the top of the list.
• Assign a pen only after drafting is complete, if needed.
• Allow the drafting team to continue working without waiting for pen assignment.
• Have the penning team assign the correct pen after the sheep are moved.

Cautionary Notes

• Do not assign a pen during drafting unless it is operationally necessary; this can slow down the workflow.
• Ensure the correct consignment is selected before scanning to avoid misallocation of EIDs.
• If compliance requirements are not met, use the correct EID exemption reason rather than leaving the record incomplete.
• Double-check headcount and sale lot details before submitting to prevent errors.
• Use Clear EIDs only when you intentionally want to redraft the sheep.

Tips for Efficiency

• Keep the tablet connected and logged in before consignments arrive to avoid delays.
• Use the search filter to quickly locate consignments by vendor name.
• Create sale lots immediately after each draft group is completed to keep the workflow moving.
• Leave pen assignment until after drafting so the drafting team can continue uninterrupted.
• If multiple sale lots are being created, repeat the same entry pattern to save time and reduce mistakes.

Link to Loom

https://loom.com/share/04e78c769b5744dca1248a31a68fdf5d

Downloadable Guide to Leave at your Scanner